Terms and Conditions
Village Art in the Park Policy
Terms and Conditions 2012
Special Notice for the 2012 Season:
For as long as possible, the 2.75% credit card fee that the artists pay on sales will be removed. Hopefully this will help artists with expenses in an unpredictable economy.
Please read Prospectus and Terms and Conditions carefully before signing contract.
Thursdays will be eliminated during the month of September, 2012
- An artist shall be defined as the sole creator of the original work. The artist is expected to be in attendance in the booth during hours of operation. In the event of a short-term emergency, the artist may be represented by a knowledgeable adult. With special approval, two artists may show in the same booth. Both artists must be present and all rules apply to both as individual artists.
- NEW All artists are required to have canopies made from certified flame resistant materials and all artists’ booths with flame producing equipment will also need fire extinguishers.
- NEW CLEARLY VISIBLE signage is REQUIRED that includes artist name, an easily identifiable (product) media definition, and must be at least 144 sq. in. in size. All signage must be confined to the inside of the booth and must have a professional appearance. A $25.00 fee per day will be assessed to those that don’t have proper signage.
- Prints and note cards of original work may be sold. Spinner racks are permitted but must be confined to the interior of the booth.
- There is an exhibitor’s fee of $25.00 for each weekend, regardless of the number of days you exhibit. This fee includes security and advertising and will be deducted from weekly checks.
- You will need a white canopy. Your entire display must be contained within your 10×10 or 10×20 space. You may use the outside walls to display your work, but spaces between booths and walkways must be obstacle free. Please maintain a neat appearance. All tables must be covered if used to store extra work, empty containers, etc.
- NO CLEARANCE SALE or MARKDOWN signs are permitted. All signage must be professional looking and within City guidelines. No hawking is permitted. Pets are not allowed as they are against city regulations.
- Absolutely NO alcohol and or illegal drug consumption is permitted during the show.
- In the event of a policy violation, the Director, in conjunction with the Board of Directors, reserves the right to immediately restrict or remove any exhibit or artist considered unsuitable or objectionable. Plagiarized or misrepresented art constitutes grounds for immediate dismissal from the show. Quality control will be monitored.
- Any sale or order made or taken in the park must go through the cashier. Washington State sales tax is charged on all sales. Any sale made without going through the cashier can result in the artist being permanently barred from the show. Any sales generated by contacts made as a result of exhibiting or promotion during the show season-May through October- will be subject to the standard commission rate to VAIP. Down payments on layaway or commissioned items must cover the 20% commission to VAIP, and sales tax. The artist will be responsible for collecting the balance.
- In the event it becomes necessary to change your schedule in any way, please notify the Director as soon as possible.
- Display locations for Autumn Leaf Festival and the 1st and 2nd weekend of Oktoberfest will be picked WEEKLY based on the number of days shown during the current season. The 3rd weekend of Oktoberfest will be weather permitting and picked by regular lottery.
- Artists are responsible for protecting their art from inclement weather. All items sold in the park must be packaged before leaving the park.
- It is very important to always be prepared for wind which can be gusty. You will need at least 35 to 40 pounds of weight on each leg of your canopy. Rope and tie downs are also helpful.
- Set up time is 7a.m. Use of Front Street before that time is not permitted. Take care in setting up not to block both lanes of traffic with vehicles or equipment. All vehicles related to VAIP must be moved by 10 a.m. and are required to be parked out of the downtown area (the Director will have suggestions.) Regular business hours for the show are 9a.m. to 6p.m.
- To breakdown the show, vehicles are not to be parked on Front Street for this purpose until one hour prior to the close of the show. Breakdown will not commence until 6 pm. Everything must be removed the last day of the show.
- PETS ARE NOT ALLOWED
- As always, thank you so much for your participation and cooperation. Art in the Park looks forward to a lively and prosperous season for us all.